Rules of the Society - Society Officials | Wombwell Cricket Lovers Society

Wombwell Cricket Lovers' Society

RULES OF WOMBWELL CRICKET

LOVERS' SOCIETY

The Society shall be called "The Wombwell Cricket Lovers' Society".
AIMS AND OBJECTS: - The aims of the Society are to further cricket interest and enthusiasm among its members, and to provide coaching facilities for the development of young cricketers.
MEMBERSHIP: - Membership of the Society is open to all upon the completion of an application form. Members shall not be entitled to the privileges of the Society until their subscriptions for the year have been paid. The Committee reserve the right to refuse membership. The Society will hold personal data about members that has been provided on the application form. The Society’s custody and security of such personal data is governed by a data protection statement that is issued to all members.
SUBSCRIPTIONS: - The annual subscription rates shall be decided at the Annual General Meeting.
MANAGEMENT of the affairs of the Society shall be entrusted to a Committee, which shall consist of the President, the Chairman, Vice-Chairman, Secretary, Treasurer, Assistant Secretary, Membership Secretary, Magazine Editor, Events Organiser, Coaching Co-ordinator and six elected members of the Society. The Committee shall have power to co-opt any member to serve on the Committee until the next annual general meeting of the Society.
MEETINGS: - The Annual General Meeting of the Society shall be held in September each year. An Extraordinary General Meeting may be called at any time by a request in writing of any 12 members or at the request of the Committee. The Committee shall meet at least three times a year. The notice of the Annual General Meeting shall be sent out at least 14 days before the date of the meeting. Any resolutions must be forwarded to the Secretary not less than 21 days before the Annual General Meeting.
Nominations for Officers and Committee members of the Society shall be sent in writing to the Secretary not less than 21 days before the Annual General Meeting, and accompanied by the name and address of the proposer and seconder, together with written confirmation from the nominee that he or she is willing to serve. Should there be only sufficient candidates nominated to fill the vacancies arising, the same shall be considered elected. Otherwise, a ballot will be held at the Annual General Meeting. If an insufficient number of nominees are obtained in writing, nominations can be taken at the Annual General Meeting. The Committee shall have the right to co-opt a member or members.
VOTING AT MEETINGS: - The voting at all meetings other than that for the election of officers may be taken in the first place by a show of hands, but the Chairman at his own discretion may direct that a ballot be taken. The Chairman shall have a second or casting vote in all cases where the voting is declared to be equal.
CONSTITUTION: - Amendments or alterations to the Constitution of the Society must be notified in writing to the Secretary of the Society at least 21 days before the Annual General Meeting, and shall be duly proposed and seconded by members of the Society. Amendments or alterations can be made only at the Annual General Meeting or at an Extraordinary General Meeting called for that purpose.
ACCOUNTS AND INDEPENDENT EXAMINER: - The accounting year shall run from July 1 to June 30. A Treasurer and an Independent Examiner shall be appointed at the Annual General Meeting. The Examiner shall sign two copies of the Income and Expenditure Account, Balance Sheet and Statement of Assets and Liabilities upon the resolution of any questions raised during the examination. The Examiner shall certify in writing by July 15 each year his/her satisfaction or otherwise with the examination. The Committee shall meet in July each year to adopt the Income and Expenditure Account, Balance Sheet, Statement of Assets and Liabilities and Examiner's Report. These papers will then be copied for distribution in the pre-AGM mailout to all members, and final approval of these reports will be the subject of resolutions tabled at AGM.
BANKS AND SIGNATORIES: - The Committee shall appoint four accounts signatories, who shall be registered with the banks or other finance houses with whom the Society has accounts. Each cheque issued in the Society's name must bear two of the approved signatures, but no signatory shall serve in this way when he/she has a pecuniary interest in the transaction - such as in a member's provision of trading or professional services to the Society. No account shall be opened or closed without the approval of the Committee, such approval to be recorded in the Committee minutes and in the Treasurer's annual report. Where members require reimbursement of cash expenditure they must provide receipts and vouchers to the Treasurer.
PATRONS: - Patrons are to be elected at the discretion of a General Meeting on recommendation by the Committee.
UNPAID SUBSCRIPTIONS: - Any member whose subscription remains unpaid for the previous year as at January 1 is liable to have his or her name removed from the list of members of the Society.
QUORUM: - The Quorum for the Annual General Meeting shall be 10 members, and for Committee meetings five members.
LOTTERIES PROMOTOR: - The Committee shall appoint a Lotteries Promoter who shall discharge his/her duties in accordance with the Gambling Act 2005. The Committee will appoint two members to serve as witnesses to the Promoter's statutory returns.
The ruling of the Committee is to be accepted on all matters not dealt with in the Rules.
The Members of the Committee shall be indemnified by the W.C.L.S. from all losses and expenses incurred by them in or about the discharge of their respective duties, except such as happens from their own respective wilful default, and no member of the Committee shall be liable for any other member of the Committee for joining in any act or receipt or for any act of confirmity or for any loss happening to the W.C.L.S. unless the same shall be due to his or her own wilful default.
EXIT STRATEGY: - In the event of such a disaster befalling the Society that the Committee felt that it could not continue to function an Extraordinary General Meeting will be called to take final decisions and to resolve the disposition of the Society's assets. Such disposition will concentrate on a final gesture of support for the coaching of young cricketers in the area.